6 Red Flags: How to Recognize and Avoid Scams as a Virtual Assistant

Freelancing 101: Foundations & Essentials
March 3, 2024
2 minutes
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In the fast-paced world of digital work/freelancing, online scams are unfortunately common. This is particularly true for those who are just starting in online work, such as virtual assistants. It is important to arm yourself with the knowledge necessary to identify potential scams. This guide will walk you through six major red flags to be aware of and provides some advice on how to respond to each one.

Red Flag 1: The Job Requires Upfront Payment

A tactic frequently used by scammers is the request for upfront payment. This could be for things like training materials or application fees, which can give the illusion of a legitimate job offer. However, it's essential to bear in mind that real job opportunities will never ask you to give your money just to secure a position. It doesn’t make sense! If you find yourself in a situation where you're being asked to make a payment, this is a sure sign that you need to be careful and consider looking for opportunities elsewhere.

Action Plan: Make it a golden rule never to pay money to get a job. Genuine employers understand and respect this principle, and they will never make such a request.

Red Flag 2: Communication is Laden with Weird/Poor Grammar

Often, poor grammar and awkward sentence structures can be clear indications of scams. No legitimate employer will address you as "Dear". Scammers may not place a high priority on clear and concise communication, resulting in messages that are riddled with errors. In contrast, genuine businesses uphold a high standard of communication which is reflective of their professionalism.

Action Plan: Keep an eye out for grammatical and spelling mistakes, and be cautious if you spot any. Always take the time to verify the legitimacy of the company or individual before proceeding any further.

Red Flag 3: Surprise Job Offers

Another common tactic employed by scammers is the direct approach - they will message potential victims out of the blue with job offers that seem too attractive to refuse. However, this should immediately raise suspicion. Legitimate job offers usually follow formal application processes and do not come from unsolicited contact.

Action Plan: If you receive an unexpected job offer in your inbox or phone number, don't rush to respond. Instead, take some time to research the company. This simple step can help you avoid falling into a potential trap or worse, they're phishing. So don't respond right away OR click any links.

Red Flag 4: Absence of an Online Presence

Any legitimate company or employer will have an online presence, which may include a website, social media profiles, or customer reviews. If you find it impossible to locate any online trace of the company or individual offering you a job, it's a significant warning sign that it could be a scam.

Action Plan: As part of your due diligence, always ensure to check for an online presence. If you don't find any, it's wise to steer clear of the opportunity.

Red Flag 5: The Offer Seems Too Good to Be True

Scammers often take advantage of the new and unsuspecting virtual assistants by offering jobs that promise high pay for minimal effort or ZERO experience. This plays on the allure of easy money. However, real job offers will usually align more closely with industry norms for pay and duties.

Action Plan: Make it a regular practice to research industry norms for pay and duties. If an offer seems excessively good, chances are high that it's not genuine.

Red Flag 6: Early Request for Personal Information

Be particularly wary if someone asks for personal or sensitive information, such as your passport number, SSS number, or bank details, particularly in the early stages of communication. Legitimate employers have secure methods for collecting such necessary data and will not ask for it prematurely.

Action Plan: Refrain from sharing sensitive personal information, especially during the initial stages of communication. Practicing this caution can save you from potential identity theft or financial fraud.


While it's an unfortunate fact that scams are a part of the online job market, being equipped with the right knowledge and maintaining a critical eye can help you stay safe. Always remember, if an offer seems too good to be true, it probably is. It's crucial to stay alert, stay informed, and stay safe as you navigate your career as a virtual assistant.

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This workbook was designed with the newbie VA in mind. This will help you determine your niche, your service offerings, crafting your portfolio, and more.
I'm Jelly, main writer and owner of TEE, and I've been a VA for more than 10 years now. The Executive Enabler has been created in the hopes to help and guide new VAs in their journey.

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