Daily routines to do to be an effective Virtual Assistant

Productivity & Time Management
March 3, 2024
2 minutes
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There’s no boring day for a Virtual Assistant. 🥴

Every day, there are 🔥s to put out and meetings to schedule (hopefully not). And if you don't build some structure around your life, life and work will eat you alive.

So, here are the routines that keep my sanity intact and help me perform my best as an EA.

1. Morning routine

My no. 1 rule when waking up is no phone, no laptop, or for the first hour. The first hour of my day is focused on me and is considered my personal for the day. These intentional activities that I do during the first hour set the tone of my day and have helped me regulate my sleep patterns and improve productivity.

2. Pre-deep work routine

After 9 years of working remotely, I realized that it's important to have a pre-deep work buffer that serves as my bridge from personal time to deep work. When I sign in for work, the first 1 hour is dedicated to checking my Slack or whatever tool is used for internal comms, email, and Asana (task management tool). During this time, I organize my tasks based on the overall goal/objective of the day. Doing this has tremendously helped me work on important tasks aligned with the goals of my executive and the business.

3. End-of-work routine

To wrap my day up and close the loop on tasks, I make sure to send an update to my client on things accomplished that day, progress on projects I'm overseeing, the blockers encountered, and things I plan to work on tomorrow. This helps keep my boss/client informed and ensures that everyone's on the same page.

4. Shutdown routine

I allow 1 hour for my shutdown routine. I use this time to wind down, review how my day went, plan the next day, stretch, and then stare at my ceiling until I fall asleep. 😃

It has taken me years to figure out the daily routines that work for me. There has been lots of trial and error, yet here they are now. I follow these religiously because I've seen how doing so improved my overall well-being - focus, and productivity primarily - and led to performing my best as an EA.

I strongly believe that to be an effective EA or VA, you'd have to be able to manage your own time and life, too.

Actionable Items

  1. Assess what your current routines are and how your day usually goes.
  2. Determine what routine you can implement that will lead to a healthier and better you
  3. Add these routine buffers to your calendar
  4. Follow them. Change when it is proven that a routine isn't working.

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I'm Jelly, main writer and owner of TEE, and I've been a VA for more than 10 years now. The Executive Enabler has been created in the hopes to help and guide new VAs in their journey.

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